WSRA COVID-19 Safety Precautions

WSRA COVID-19 UPDATE

February 2022

 

 

 

 

WSRA COVID-19 Safety Precautions

Updated: April 2022

WSRA Safety Guidelines and eligibility requirements, subject to change based upon the current laws and recommendations from the Centers for Disease Control and Prevention and the Illinois Department of Public Health. For more information:

https://dph.illinois.gov/

https://www.cdc.gov/

Eligibility for all Participation-Please note that our enhanced safety procedures are subject to change as the State of Illinois Guidelines are updated.

All participants who would like to attend WSRA in-person programs/events will need to meet the following eligibility requirements:

  • If you are NEW to WSRA programs or events, you must first schedule an in-take to determine eligibility.
  • Free from any COVID symptoms, The CDC has indicated the following as possible symptoms: cough, shortness of breath, fever, difficulty breathing, chills, fatigue, muscle pain, headache, sore throat, new loss of taste or smell, congestion, runny nose, nausea, vomiting, and diarrhea. (Please Note: this list may not be all the possible symptoms, which can range from mild to severe).
  • Ability to contain all bodily fluids including saliva and mucus with appropriate protective equipment such as masks
  • Ability to maintain a 6-foot physical distance from other participants and staff. (Within LEAP program participants will have 3-6 feet of physical distance from other participants)
  • Ability to properly put on, wear, and take off a face covering when necessary, for the duration of the program (Please contact WSRA directly to discuss specific participant needs, etc.) COVID-19 Executive Order No. 87.
  • Participants must provide their own face coverings
  • Independent personal care (handwashing)
  • WSRA will maintain “zero tolerance” regarding spitting, biting, licking, drooling, and signs/symptoms of illness. Negative behaviors that involve saliva and/or mucus, or feces will result in immediate suspension from WSRA programs.
  • Ability to follow the WSRA Code of Conduct Listed Below:

WSRA Participant Code of Conduct

In keeping with our program goals, we encourage fun for all of our participants. However, certain rules are necessary to ensure everyone’s safety and enjoyment.

Behavior

Participants are expected to exhibit appropriate behavior at all times. WSRA’s behavior code is as follows:

  1. Remain with group (not run off)
  2. Show respect to all participants and staff
  3. Refrain from using foul language
  4. Refrain from causing bodily harm to self or others
  5. Show respect to equipment, supplies, and facilities

Additional rules may be developed for specific programs, camps, and other activities as deemed necessary by the agency.

Discipline

A caring, positive approach will be used regarding discipline. WSRA staff will review rules and explain consequences at the beginning of the program. Each situation that arises will be evaluated on its own merit.

Procedure

Under ordinary and usual circumstances, if a participant exhibits inappropriate actions, the following general guidelines will be followed:

  1. Warning is given
  2. Time out from program
  3. Report to supervisor
  4. Parent contacted by supervisor if misbehavior continues, written warning administered
  5. Plan formulated with parent to modify behavior

Ordinarily, if a participant’s behavior does not improve after 3 written warnings, depending on the severity of the act, the participant will be dismissed from the program. However, WSRA reserves the right to dismiss a participant whose behavior endangers the safety of him/her self, others, or property, at any time. The Superintendent of Recreation or Executive Director will make final determination on dismissals. If a dismissal is made, refunds for unused sessions will be determined on an individual basis.

Health Monitoring Requirements

  • WSRA will have a thermometer on hand if anyone feels they may need it. Again, if an individual displays any symptoms of COVID-19 they will need to go home. Please be sure to check your Emergency Contact information on file annually and update accordingly.

Although recreation programs always have an inherent risk, WSRA has taken several measures to promote safety and wellness in our programs:

  1. Indoor program capacity will be a maximum of *16 participants and 4 staff members / some programs may be smaller based on facility space.
  2. Staff must perform an at home self-health check every day prior to arrival at program.  
  3. Staff have developed a drive-through pick-up and drop-off system for each program to ensure proper physical distancing. See images below: WTC drive-through system and the Warren Township Senior Center drive-through system. The Greenleaf location would follow the same type of drive-through system, in the larger back parking lot, located on the west side of the Greenleaf facility.

 

 

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Staff will clean and disinfect frequently touched surfaces (tabletops, door handles, etc.) before and after activities, and use a spraying disinfecting system.

WSRA will take measures to promote 6 foot physical distancing such as seat assignments, use of visual spacing, outdoor activities when weather permits, and traffic flow patterns. (Within LEAP program, 3-6 feet)

Only registered participants and staff will be allowed to attend programs. (Exceptions to this may occur if an individual is partaking in a trial period at the LEAP program and/or family members have been approved to spectate at a program or sporting event, Recreation Managers will issue updates.)

Please Note: To protect the participant and those they interact with, participants who do not adhere to program rules and program eligibility requirements and guidelines may be removed from the program.

Personal/Participant Health Screening

All participants are required to complete their own personal health assessment. WSRA will not record or request proof of this, but by attending a program, participants are confirming they can answer "no" to the following questions. If they answer "yes" to any of the questions, they may not be allowed to attend until cleared by a medical professional or are 24 hours symptom free without the support of medication.

  1. Do you have chills, a fever of 100.4 degrees Fahrenheit or higher?
  2. Do you have a cough?
  3. Do you have a sore throat?
  4. Do you have congestion or a runny nose?
  5. Have you been experiencing difficulty breathing or shortness of breath?
  6. Do you have muscle or body aches?
  7. Do you have fatigue from an unknown cause?
  8. Do you have a moderate to severe headache?
  9. Have you noticed a new loss of taste or smell?
  10. Do you have gastrointestinal concerns (vomiting, diarrhea, nausea)?
  11. To the best of your knowledge, have you come into direct close contact (within 6 feet for at least 15 minutes of cumulative time) with anyone diagnosed with COVID in the last 5 days?
  12. Has any health department or health care provider advised you to stay home or quarantine?
  13. Have you been tested for COVID within the past 5 days and results are pending?

If a participant displays any of the above symptoms WSRA must take precautions as if the participant has COVID-19. If the participant has an illness such as allergies or other non-contagious conditions that may appear similiar to a contagious illness, a note from a medical professional is required prior to participation. WSRA has the right to refuse any participant who appears to have any of the above symptoms. If a participant becomes ill during a program, a guardian or emergecny contact will be notified and asked to pick-up the participant. Staff will escort the participant to an isolated area and remain with them at a safe distance until they are picked up.

Hand Washing

Participants and staff will be asked to wash and/or sanitize hands prior to entry to the program room and area throughout program and/or at transitions. Hand sanitizer will be readily available at each program. Participants must be able to independently comply. (Please contact Jessica Fultz with any inquiries regarding the Leap Program).

Face Coverings

Face Coverings are optional while in attendance at WSRA programs and events. Face coverings may be required at facilities and programs that have indicated as such; therefore participants/staff should have a mask with them while attending WSRA programs and events.

If a staff member or participant chooses to wear a face covering it should:

1. Fit snugly but comfortably around the face

2. Be secured with ties or ear loops

3. Have a nose wire

4. Preferably have multiple layers of breathable fabric

5. Allow for breathing without restriction

6. Be clean. Disposable face coverings should not be worn more than one time. Fabric coverings should be laundered regularly.

Verbal Reminders of Distance

WSRA will provide verbal reminders for physical distancing as needed throughout the program. When possible, use visual reminders as well. Examples include changing the location of the equipment and furniture to allow for social distancing, taping areas/markers on the floor, creating physical barriers and displaying signage with reminders and expectations.

Distancing Measures

Drive-through drop off process

  • Driver pulls up to the designated meeting location where WSRA staff will greet them. All participants must have face mask on before staff approach vehicle.
  • Driver will remain in the car with the participant. A staff member will collect the WSRA In-Person Program Eligibility Form through vehicle window. A clipboard and extra forms will be provided as needed.

Drive-through pick up process

  • WSRA staff will watch for parents/guardians to pull up to the designated area
  • Driver pulls up to the designated meeting location where WSRA staff and participants will greet them
  • Driver will remain in the car
  • Participant will be directed to their vehicle

Equipment/Supplies Use

To reduce the sharing of items, when able WSRA will provide each participant with their own kit for each program requiring equipment or supplies. If items will be used by more than one individual, disinfecting will occur before and after use.

Personal Belongings

WSRA will ensure that participant’s belongings are separated in individually labeled storage containers, cubbies, or areas. Personal belongings must be taken home each day to be cleaned.

Food

WSRA will consistently review our programs that have typically included food preparation, snacks, etc. in the past and bring back these components when we feel it is safe to do so.  We currently host a few programs where minimal snacks and meals may be consumed, such as LEAP and Walk & Dine. If eating is necessary at a program, (such as with medication) participants are asked to bring food in disposable containers. Participants may bring a refillable water bottle which should be taken home each day. The LEAP program is has reintroduced some individualized cooking activities (January 2022).

Cleaning and Sanitation

WSRA will be following enhanced cleaning guidelines at each facility. High touch areas will be cleaned prior to the start of each program. WSRA staff will clean and disinfect any shared equipment (such as chairs, tables, mats) daily. High touch surfaces may be disinfected after each use. Disinfecting wipes will be readily available. All cleaning products and methods will follow the Centers for Disease Control recommendation, additionally WSRA has a disinfecting spray system.

Isolation Procedures when at a WSRA program or event

In the event a participant displays or develops symptoms of COVID during a program, WSRA staff will follow the procedure outlined below to isolate the individual until they can be picked up from the program site. The Sensory Room and/or unoccupied staff office upstairs will our designated spaces at the Greenleaf location and the old Director’s Office will be our designated space at Warren Township Center.

  • Both the participant and staff must wear a face covering
  • A staff member will remain with the participant at a safe distance while calling the emergency contact and will wait with the participant for their ride to arrive
  • Parents/guardians or emergency contacts are required to pick up within 15 minutes of the initial call, and provide secondary phone numbers in the event that they are unable to be reached.
  • The participant displaying symptoms will be removed from the group to a location that is a safe distance from others.

Communicable Disease Procedures

WSRA will utilize communicable disease procedures developed with guidance from our local health department and CDC regulations. Due to the serious nature of COVID and specific prevention recommendations WSRA has updated our policy to accommodate COVID related considerations. The policy has been developed for quick response and containment with the highest level of confidentiality. In the event of a confirmed COVID case, those considered at risk or who may have come into direct close contact will be notified. To protect the identity of the individual infected, only necessary details regarding the situation will be communicated. WSRA asks that all participants and families cooperate in any investigation or contact tracing efforts WSRA may conduct.

Employee Daily Self-Assessment

WSRA is committed to the safety of employees, patrons and the community. Employees will be required to self-assess using these questions each day prior to coming to work. If the answer is “yes” to any questions, employee may not report to work in order to prevent the spread of illness. Additionally, employees should notify their supervisor of their absence and the reason for the absence.

  1. Do you have chills, a fever of 100.4 degrees Fahrenheit or higher?
  2. Do you have a cough?
  3. Do you have a sore throat?
  4. Do you have congestion or a runny nose?
  5. Have you been experiencing difficulty breathing or shortness of breath?
  6. Do you have muscle or body aches?
  7. Do you have fatigue from an unknown cause?
  8. Do you have a moderate to severe headache?
  9. Have you noticed a new loss of taste or smell?
  10. Do you have gastrointestinal concerns (vomiting, diarrhea, nausea)?
  11. To the best of your knowledge, have you come into direct close contact (within 6 feet for at least 15 minutes of cumulative time) with anyone diagnosed with COVID in the last 5 days?
  12. Has any health department or health care provider advised you to stay home or quarantine?
  13. Have you been tested for COVID within the past 5 days and results are pending?

By coming to work, you acknowledge that you have in fact conducted this self-assessment and the information provided above is true and accurate to the best of your current knowledge and beliefs.